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The most important dates and deadlines

Get an overview of the most important dates and deadlines. Get useful tips for product shipping as well as setup and dismantling times for bauma CONEXPO INDIA 2018.

Set-up and dismantling times bauma CONEXPO INDIA

Setup: Halls

1. No Vehicle Movement / Entry will be allowed after 9th Dec 2018, 18:00 onwards at the fair-grounds
2. Booth Contractors won’t be allowed to work after 9th Dec 2018, 18:00 in the hall
3. If required to continue beyond 9th Dec 2018, 18:00, a penalty charges will be applicable
4. Only Exhibitors with exhibitor badge (no contractors) will be allowed to access the fair-ground on 10th Dec 2018 until 14:00 only.
Dec 3–5, 2018: 09:00–24:00 Move-in of Heavy Machinery, Exhibits that need Lifting equipment and Vehicles in hall
Dec 6, 2018: 09:00–24:00
Dec, 7–9, 2018: 00:01–18:00
Working hours for Raw space and Shell scheme booth contractors / Working hours for exhibitors
Dec 6–10, 2018: 09:00–18:00 Exhibitor registration (Issuing of badges)
Dec 10–14, 2018: 09:00–19:00 Full Electricity supply to all exhibitors
Dec 9, 2018: 18:00 Deadline for final completion of all booths for Contractors

Setup: Outdoor exhibition area

1. No Vehicle Movement / Entry will be allowed after 9th Dec 2018, 18:00 onwards at the fairgrounds
2. Booth Contractors will be allowed to work until 9th Dec 2018, 18:00 only in the outdoor area (without vehicles)
3. If required to continue beyond 9th Dec 2018, 18:00, a penalty charges will be applicable
4. Only Exhibitors with exhibitor badge (no contractors) will be allowed to access the fairground on 10th Dec 2018 until 14:00 only.
Nov 27–29, 2018: 09:00–24:00 Move-in of Heavy Machinery / Vehicles in outdoor area
Nov 30–Dec 9, 2018: 09:00–18:00 Working hours for Raw space and Shell scheme booth contractors / Working hours for exhibitors
Nov 30–Dec 10, 2018: 09:00–18:00 Exhibitor registration (Issuing of badges)
Dec 10–14, 2018: 09:00–19:00 Full Electricity supply to all exhibitors
Dec 9, 2018: 18:00 Deadline for final completion of all booths for Contractors

Dismantling: Halls

Dec 14, 2018: 19:00–22:00 Move-out hand carry exhibits only
Dec 14, 2018: 22:00–24:00
Dec 15, 2018: 00:01–22:00
Dismantling / Move-out booth / large exhibits, Heavy Machinery
Dec 16, 2018: 09:00–17:59 Move out of Self driven and Self pro propelled vehicles
Dec 16, 2018: 18:00 Hall to be cleared completely (including Machines)

Dismantling: Outdoor exhibition area

Dec 14, 2018: 19:00–22:00 Move-out hand carry exhibits only
Dec 14, 2018: 20:00 onwards Move-out Self driven exhibits
Dec 15, 2018: 09:00–24:00
Dec 16, 2018: 00:01–24:00
Dec 17, 2018: 00:01–22:00
Dismantling / Move-out booth / large exhibits, Heavy Machinery, Self propelled vehicles
Dec 18, 2018: 18:00 Outdoor area to be cleared completely (including Machines)

Dates and deadlines

Overview of the most important dates and deadlines:

September 28, 2018 Submission deadline: Visitor advertising material
October 26, 2018 Deadline for catalog entry and media services
November 5, 2018 Submission of details for show preview
November 5, 2018 Submit information on exhibitor nominated stand contractor for raw space / Submit stand-building plans
November 5, 2018 Submission deadline: Stand layouts
November 5, 2018 Submission deadline: Office equipment
November 5, 2018 Registration of exhibitor badges
Order electrical power supply
Application of tower crane / Crawler crane / Hight exhibit depolyment
Submission deadline: Meeting rooms
Submission deadline: Internet services
Submission deadline: Compressed air & water supply
Submission deadline: Additional booth cleaning
November 5, 2018 Submission deadline: Stand packages
Submission deadline: Catering service
Submission deadline: Additional furniture
Submission deadline: Booth personnel (Host/Hostess)
Submission deadline: Security guard
November 27, 2018 Set-up begins (outdoor)
December 3, 2018 Set-up begins (halls)

Shipping instructions

Freight Forwarders – Indian and international exhibitors

Contact Details of Official Freight Forwarders for bauma CONEXPO INDIA 2018:

R.E. Rogers India Pvt. Ltd.

1, Commercial Complex Pocket H & J, Sarita Vihar, New Delhi-110076 (India)
Phone: +91-11-30889817 / 29945402
Fax:+91-11-26949803 / 5900
Mobile phone : +919818451472
E-mail: sushil@rogersworldwideindia.com / mansi@rogersworldwideindia.com

Buhariwala Logistics

1310 Pragati Tower, 26 Rajendra Palace, New Delhi 110 008, India.
Contact Persons: Mr. Tahir Ali Shaikh / Mr. Devnath Jumar
Phone: +91 11 25861228 / +91 11 25728684 / +91 11 40204816
Mobile phone: +91 9892503453 / +91 9821892643
E-mail: exhibitions@buhariwalasglobal.com / intl@buhariwalasglobal.com

For international exhibitors, please note as well: Please contact the freight forwarders as mentioned above. They are our official freight forwarders and will recommend you to their respective partners, like Kuehne + Nagel and Panalpina Welttransport.

General Information

Exhibitors are requested to adhere to the following terms and conditions and educate their freight forwarder, sub-suppliers and sub-contractors accordingly:

  1. Shipping Documents Invoices should be on the pattern of commercial invoices showing full description of the goods with model & serial number, harmonized code, number of units, each unit value and total value of the items. The value should be CIF destination. Separate invoices should be made for each category. The value declared should be realistic.
  2. Custom Formalities. Exhibition area is not a custom area. Exhibits arriving at Huda Ground, Gurgaon, Haryana are therefore subject to normal customs procedure. Please contact the official freight forwarder for more details.
  3. It is imperative that your appointed freight forwarder is pre-advised, with the flight details / Shipping details and air waybill number / Bill of lading number prior to dispatch. Without ORIGINAL DOCUMENTS goods cannot be cleared through customs